Job description
Private Advertiser, a growing local leather bag brand based in Quezon City, is seeking an Operations Coordinator / Executive Assistant to join our team. This dual-role position combines operational excellence with proactive administrative support to ensure our day-to-day activities run smoothly—from inventory control to executive scheduling.
In this role, you will help streamline processes, coordinate cross-functional tasks, and contribute to scalable systems as our brand expands. If you are driven, detail-oriented, and enjoy contributing to a small team with big ambitions, this is a fantastic opportunity to grow your career in retail operations and operations support.
Salary is PHP 20,000 to PHP 30,000 per month, depending on experience, with opportunities for performance-based growth. We offer a collaborative work environment, hands-on learning, and the chance to be part of a brand-building journey in the fashion/accessories space.
Responsibility
- Coordinate day-to-day operations to ensure timely fulfillment of orders and smooth office workflow.
- Manage and reconcile inventory levels, stock movements, and warehouse records to maintain accuracy.
- Support procurement, vendor management, and supplier communications to secure quality goods and timely deliveries.
- Process orders, returns, and related documentation; track status and notify stakeholders of updates.
- Maintain organized documentation, records, and standard operating procedures; assist with data entry and reporting.
- Provide executive assistance such as calendar management, meeting coordination, and travel arrangements as needed.
- Assist with customer service inquiries and cross-functional project support to drive efficiency.
Qualification
- Bachelor's degree or equivalent experience in business administration, operations, or a related field.
- 1-3 years of experience in operations, administration, or executive support (retail or ecommerce experience is a plus).
- Excellent organizational and time-management skills; ability to multitask and prioritize in a fast-paced environment.
- Strong written and verbal communication in English; Filipino language skills are a plus.
- Proficiency with Microsoft 365 or Google Workspace; comfortable with basic data entry and reporting.
- Attention to detail, problem-solving mindset, reliability, and a proactive approach.
- Ability to work independently and collaboratively in a small team; willingness to learn and adapt.
- Experience with inventory management or retail operations is a plus.