Job description
GMP Group is seeking a meticulous and proactive Personal Assistant to support senior executives in our West Region office, located in Jurong East. This role is ideal for a professional who thrives in a fast-paced environment, demonstrates discretion, and delivers executive-level administrative support with a services mindset.
As the trusted partner to our executives, you will manage calendars, coordinate complex schedules, arrange domestic and international travel, and prepare materials for meetings. You will help maintain clear communications, draft professional correspondence, and ensure that executives' time is optimized for strategic initiatives.
We value candidates with 5+ years of administrative experience, including at least 2 years supporting senior leaders, and a proven track record in event planning. Your ability to multi-task, prioritize, and respond quickly to changing priorities will be essential in this dynamic setting.
What you can expect: a collaborative team, exposure to high-impact projects, and opportunities to grow your career in administration and operations. If you are organized, detail-oriented, and thrive on delivering flawless execution, we want to hear from you.
Responsibility
- Manage and optimize senior executives' calendars, scheduling meetings, internal reviews, and client engagements with minimal conflicts.
- Coordinate complex travel arrangements, including flights, accommodations, itineraries, and expense reports.
- Prepare meeting materials, agendas, minutes, and follow-up actions; maintain organized filing and documentation.
- Screen and respond to emails and communications; draft concise, professional correspondence on behalf of executives.
- Support budgeting and expense tracking; process invoices and reimbursements in a timely manner.
- Plan and coordinate events, offsites, and internal town halls; liaise with vendors and stakeholders.
- Provide cross-functional administrative support and project coordination as needed to ensure operational excellence.
Qualification
- 5+ years of administrative experience; at least 2 years supporting senior executives.
- Experience in event planning and coordinating activities in fast-paced environments.
- Bachelor's degree or equivalent; professional certifications (e.g., CAP/ Certified Administrative Professional) are a plus.
- Proficiency in MS Office and Google Workspace; strong calendar and travel management skills.
- Excellent written and verbal communication; high level of discretion and confidentiality.
- Strong organizational, multitasking, and problem-solving abilities with keen attention to detail.
- Self-motivated, proactive, and able to work independently with a service-oriented mindset.