Job description
Take the next step in your HR career with PERSOL. We are seeking a proactive Project Assistant to support our Human Resources and Organisation Development team. This 12-month contract (6+6 months) offers exposure to a wide range of HR projects, policies, and people initiatives within a dynamic environment at City Hall in the Central Region.
As a Project Assistant, you will coordinate project activities, assist with onboarding and talent development initiatives, maintain accurate HR records, and prepare materials for leadership reviews. You will collaborate with stakeholders across business units to ensure timely delivery, high-quality documentation, and strict adherence to data privacy standards.
Key responsibilities include coordinating calendars and meetings, preparing reports and dashboards, supporting learning and development programs, and assisting with policy updates and internal communications. You will also help track training compliance, support performance management cycles, facilitate engagement activities, and liaise with vendors and external partners where needed. The role requires strong organizational skills, attention to detail, and a collaborative mindset. This position is ideal for candidates who enjoy project coordination within HR and who aspire to grow in organisation development and change initiatives.
Why join PERSOL: a respected leader in HR services with a global footprint, committed to people development, and offering a structured contract path with real opportunities to contribute and grow.
Responsibility
- Coordinate HR and OD project plans, timelines, milestones, and deliverables; track progress and report to project leads.
- Support onboarding, talent development programs, and learning initiatives; assist with training logistics and material preparation.
- Maintain accurate HR records and HRIS data; ensure data privacy and compliance across all HR activities.
- Prepare leadership-ready reports, dashboards, and documentation for reviews and governance meetings.
- Coordinate calendars, schedule meetings, arrange travel where required, and manage cross-functional communications.
- Assist with policy updates, internal communications, and process improvement efforts within HR and Organisation Development.
- Support engagement activities, surveys, and performance management cycles; monitor follow-ups and action items.
- Liaise with vendors, contractors, and internal stakeholders to ensure smooth project delivery and resource planning.
Qualification
- Diploma or degree in Human Resources, Business Administration, or a related field.
- 1-2 years of administrative or HR support experience; fresh graduates with relevant internships are welcome.
- Strong organizational skills with the ability to manage multiple priorities and tight timelines.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HRIS/ATS systems.
- Excellent written and verbal communication; proven stakeholder management and collaboration skills.
- Discretion and ability to handle confidential information with integrity.
- Proactive, adaptable, and detail-oriented with a continuous improvement mindset.
- Fluent in English; additional languages are a plus.