Job description
JGM Philippines, Inc. is a leading manufacturing company based in Laguna. We are dedicated to quality, efficiency, and customer satisfaction, and we are looking for a proactive Sales Administrative Assistant to join our Laguna-based team. This role offers you the opportunity to support the sales function, streamline administrative processes, and contribute to smooth operations in a dynamic production environment.
As a Sales Administrative Assistant, you will be the right hand of the sales team, handling daily administrative tasks, order processing, data entry, and document management. You will prepare quotations, maintain accurate customer records, schedule meetings and deliveries, and coordinate with production and logistics to ensure timely order fulfillment. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills to deliver excellent service to customers and internal teammates.
Join JGM Philippines, Inc. and enjoy a stable, Philippines-based manufacturing career with opportunities for growth. This full-time position is based at Laguna Technopark, Laguna, and offers a competitive starting salary in the local market.
Responsibility
- Process and enter sales orders accurately into the ERP system and maintain updated order status.
- Prepare quotations, proposals, and contract documents for customers with attention to pricing, terms, and delivery timelines.
- Maintain clean and organized customer records, contact information, and communication history.
- Coordinate shipments, delivery scheduling, and freight arrangements to meet customer expectations.
- Support invoice processing, billing inquiries, and vendor communications to ensure timely payments.
- Assist with calendar management, meeting coordination, and internal communication for the sales team.
- Perform document management and filing tasks to support compliance and easy retrieval of records.
- Provide frontline customer service, resolve inquiries, and escalate issues as needed.
Qualification
- High school diploma or equivalent; associate degree or college coursework preferred.
- 1-2 years of experience in sales support, administrative roles, or manufacturing environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and data-entry with high accuracy.
- Strong organizational skills, ability to multitask, prioritize, and meet deadlines.
- Excellent written and verbal communication; customer service oriented with a helpful attitude.
- Familiarity with ERP or CRM systems and basic understanding of sales processes.
- Ability to collaborate with cross-functional teams and work on-site in Laguna Technopark, Laguna.