Job description
BrightPath Solutions is seeking a proactive Secretarial Assistant to join our New York team. In this role, you will provide high-level administrative support to executives, maintain meticulous records, and facilitate smooth office operations. We prize discretion, reliability, and polished communication to represent our brand with confidence.
As part of our administration team, you will contribute to dynamic projects, coordinate cross-functional tasks, and help sustain an organized, professional environment that enables leadership to focus on strategic initiatives.
Responsibility
- Manage executive calendars, schedule meetings, and coordinate complex itineraries
- Handle incoming and outgoing correspondence, emails, calls, and mail
- Prepare meeting agendas, minutes, and follow-up actions
- Coordinate travel arrangements and expense reporting
- Maintain organized electronic and physical filing systems
- Prepare reports, presentations, and basic financial documents
- Support office operations, onboarding, and vendor management
- Greet visitors, assist with reception duties as needed
Qualification
- High school diploma required; bachelor's degree preferred
- 2+ years of secretarial or administrative support experience
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite and Google Workspace
- Excellent calendar management and coordination abilities
- High level of discretion and confidentiality
- Organizational skills with attention to detail and multi-tasking
- Ability to work independently in a fast-paced environment