Job description
Join Luminary Events Group, a premium events agency delivering large-scale conferences, corporate galas, and experiential activations across New York City. We seek a customer-focused, strategic Event Manager to lead end-to-end event production with cross-functional teams, vendors, and venues.
In this role, you will own project plans, budgets, timelines, risk management, and on-site leadership, ensuring impeccable guest experiences and measurable business impact.
Responsibility
- Lead end-to-end planning and execution for 10-20 annual programs of varying size and complexity.
- Develop detailed event scopes, budgets, timelines, and vendor RFPs; align with stakeholders on success metrics.
- Source, negotiate, and manage relationships with venues, caterers, AV, production crews, and sponsors.
- Oversee on-site operations, run-of-show, registration, attendee experience, and safety compliance.
- Collaborate with marketing and creative teams to design compelling program concepts and communications.
- Track ROI and post-event reporting; analyze feedback to inform future programs.
- Mentor junior planners and coordinate cross-functional teams to ensure seamless delivery.
Qualification
- 5+ years of experience in professional event management with a track record of large-scale, high-profile events.
- Proven ability to manage budgets, schedules, and vendor relationships end-to-end.
- Strong negotiation, contract management, and RFQ/RFP experience.
- Exceptional on-site leadership, problem-solving, and crisis management skills.
- Excellent communication and stakeholder management across diverse teams.
- Proficiency with event tech (registration platforms, CRM, data analytics) and AV/staging basics.
- Bachelor’s degree in Hospitality, Marketing, Communications, or related field.