Job description
Kalman Marketing Agency is seeking a proactive and detail-oriented Admin Controller to join our Bali-based team in Denpasar. This full-time role is ideal for a reliable administrator who thrives in a fast-paced marketing environment and is passionate about turning information into actionable outcomes. As an Admin Controller, you will be the backbone of daily administrative operations, ensuring accuracy in reporting, streamlined coordination across departments, and timely communication with leadership and clients.
You will work closely with executives and cross-functional teams to translate strategic goals into practical administrative results. Your responsibilities will include preparing regular progress reports, tracking milestones, identifying obstacles, and escalating them with practical solutions. In addition, you will maintain organized records, manage supplier communications, support budgeting and expense tracking, and help ensure that projects move forward on time and on budget. Your strong communication, meticulous attention to detail, and proactive mindset will help improve processes and drive efficiency across our Bali-based marketing agency.
This role offers an opportunity to contribute to a dynamic team, build broad professional relationships, and grow within a forward-thinking company that values initiative, transparency, and results. If you are a motivated administrator with a customer-focused approach and a passion for marketing operations, we would love to hear from you.
Responsibility
- Prepare and deliver accurate, timely progress reports on projects and tasks to inform leadership decisions.
- Monitor milestones, deadlines, and deliverables; identify bottlenecks and escalate with recommended solutions.
- Coordinate cross-functional teams and stakeholders to ensure smooth workflow and alignment on priorities.
- Maintain organized administrative records, contracts, supplier communications, and documentation.
- Support budgeting, expense tracking, and basic financial reconciliation as needed.
- Liaise with clients and internal teams to ensure clear, proactive communication and issue resolution.
- Continuously improve administrative processes by standardizing reporting templates and workflows.
Qualification
- Bachelor's degree in Business Administration, Management or a related field, or equivalent professional experience.
- 2+ years of admin or office coordination experience; experience in a marketing agency is a plus.
- Strong written and verbal communication in English; bilingual Indonesian is a plus.
- Proficient with Microsoft Office or Google Workspace; comfortable with data entry and basic analytics; familiar with project management tools (Trello, Asana) is a plus.
- Highly organized, detail oriented, and able to manage multiple priorities with a proactive approach.
- Excellent interpersonal skills and ability to work with cross-functional teams and external partners.
- Willingness to learn and adapt in a fast-paced environment; ability to work independently as well as part of a team.