Job description
Garudafood Putra Putri Jaya, a leading Indonesian food and beverage company, invites a motivated Administrative Assistant to join our Yogyakarta team. This role is ideal for a detail-oriented professional who thrives in a fast-paced office and provides essential support across departments to keep operations running smoothly.
As an Administrative Assistant, you will manage a broad range of tasks including data entry, document management, filing, and digital record-keeping, as well as supporting procurement, invoicing, and supply management. You will coordinate calendars, arrange meetings and travel, prepare internal communications, and assist with routine reports. Your accurate record-keeping and timely follow-through will contribute to efficient office operations and a positive work environment.
We value proactive, self-motivated individuals who can juggle multiple responsibilities with accuracy and professionalism. The ideal candidate will be proficient in Microsoft Office (Word, Excel, PowerPoint), have strong organizational skills, and demonstrate excellent verbal and written communication in Indonesian (and basic English). You should be able to work independently as well as part of a collaborative team, maintain confidentiality, and adapt to changing priorities while maintaining a positive attitude.
Location is Yogyakarta, and Garudafood offers competitive compensation, opportunities for growth within the organization, and a supportive team that values integrity, quality, and customer focus. Garudafood is committed to employee development, with training opportunities and a clear path for career progression. If you are ready to contribute to our dynamic environment and grow your administrative career, we would love to hear from you.
Responsibility
- Provide essential administrative support to multiple departments, ensuring smooth day-to-day operations.
- Manage data entry, digital and physical document filing, and maintain accurate records.
- Assist with procurement, invoicing, vendor communication, and office supply management.
- Coordinate calendars, schedule meetings, arrange travel, and prepare meeting materials.
- Prepare internal communications, reports, and routine documentation with attention to detail.
- Greet visitors and handle front-desk tasks in a professional and welcoming manner.
- Support a confidential and organized office environment, contributing to a positive team culture.
Qualification
- Minimum 1 year of administrative or secretarial experience preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general office software.
- Strong organizational and time-management skills with meticulous attention to detail.
- Excellent communication skills in Indonesian; basic English is a plus.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- Reliable, proactive, and able to maintain confidentiality and professionalism.
- Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field is preferred.