Job description
Join HeritageVault Solutions as an Archiving Specialist in the heart of New York City. You will lead physical and digital records programs, ensure long-term accessibility, and drive preservation initiatives across the organization. This role blends policy, technology, and hands-on archival work to protect critical information for decades to come.
You will collaborate with IT, Legal, Compliance, and Business Units to implement robust retention schedules, metadata strategies, and digitization workflows that support regulatory requirements and business continuity.
Responsibility
- Oversee intake, appraisal, and classification of physical and digital records for long-term preservation.
- Design and maintain metadata schemas and taxonomies aligned with industry standards (e.g., Dublin Core, PREMIS).
- Manage digitization projects, including OCR/text extraction, quality assurance, and digital asset management integration.
- Develop, implement, and monitor retention schedules and records retention policies.
- Lead data migration, format migration, and preservation planning to mitigate obsolescence.
- Collaborate with IT and Security to enforce access controls, privacy, and data protection compliance.
- Create training and onboarding materials for staff on records management and archival best practices.
- Monitor performance metrics, conduct audits, and continuously improve archiving workflows.
Qualification
- Bachelor's degree in Library/Information Science, Archival Studies, or a related field; Master’s preferred.
- 3+ years of archival or records management experience in a corporate, library, or governmental setting.
- Strong knowledge of metadata standards (Dublin Core, METS, PREMIS) and archival APPRAISAL processes.
- Hands-on experience with digital asset management systems (DAMS) and content management systems.
- Proven ability to design retention schedules, classification schemes, and access controls.
- Familiarity with data privacy regulations and security best practices as they relate to archival materials.
- Excellent organizational, project management, and communication skills.
- Detail-oriented with a proactive problem-solving mindset and ability to work cross-functionally.