Job description
We are seeking an experienced Executive Secretary to deliver strategic administrative support to our C-suite in a fast-paced, professional environment. This role demands discretion, superior communication, and a passion for organization.
As a trusted right-hand, you will manage complex calendars, coordinate travel, prepare reports, and streamline daily operations to ensure executive efficiency and company productivity.
Responsibility
- Manage calendars, schedule meetings, and coordinate internal/external communications for senior leaders.
- Coordinate domestic and international travel arrangements and itineraries with attention to detail and cost efficiency.
- Prepare meeting materials, take accurate minutes, and ensure timely distribution.
- Draft and proofread correspondence, presentations, and reports with high accuracy.
- Organize and maintain confidential files, records, and documentation.
- Support onboarding/offboarding processes and liaise with cross-functional teams.
- Assist with project coordination and ad-hoc administrative tasks as needed.
- Assist with event planning, meetings, and office operations, ensuring a professional environment.
Qualification
- Bachelor's degree or equivalent practical experience in business administration or related field.
- 5+ years of secretarial/administrative support experience, preferably supporting executives.
- Exceptional calendar management and scheduling coordination.
- Excellent written and verbal communication skills; professional demeanor and discretion.
- Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and G Suite; comfortable with tech tools and learning new software.
- Strong organizational and multitasking abilities with attention to detail.
- Ability to handle confidential information and respond with tact and professionalism.
- Proactive problem solver with strong interpersonal skills and service mindset.