Job description
Join Aurora Global Solutions as an Executive Secretary / Administrative Assistant, supporting senior executives in a fast-paced, professional environment. You will manage calendars, coordinate meetings, handle correspondence, and ensure seamless office operations while delivering exceptional service to internal teams and clients.
This role offers a modern workspace in New York City, a competitive compensation package, comprehensive benefits, and clear paths for career progression into senior admin roles.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones
- Draft, format, and edit correspondence, reports, and presentation materials
- Plan travel arrangements, itineraries, and expense reporting for executives
- Organize and maintain filing systems, records, and confidential information with discretion
- Prepare meeting agendas, take minutes, and track action items to completion
- Coordinate internal communications and support cross-functional teams as needed
- Oversee front-desk operations, vendor relations, and office supply management
- Assist with special projects and process improvements to increase operational efficiency
Qualification
- Proven experience as a secretary, executive assistant, or administrative support professional
- Outstanding organizational skills with strong attention to detail
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office and familiarity with G Suite; ability to learn new tools quickly
- Ability to handle confidential information with integrity and discretion
- Strong time management, prioritization, and multitasking capabilities
- Able to work independently and collaboratively in a fast-paced environment
- Bachelor's degree or equivalent experience preferred