Job description
White & Case is seeking a dynamic, experienced leader to join our Makati office as the Facilities & Office Administration Head. As the Senior Manager – Office Operations, you will be responsible for overseeing all aspects of our workplace environment, ensuring seamless daily operations, and leading a high-performing team to optimize both facilities management and administrative services. This is a unique chance to play an influential role in a renowned international law firm, enhancing operational excellence and the employee experience within our Manila office.
Your expert leadership will maintain a safe, efficient, and welcoming environment for staff and visitors alike. With your strategic vision, you will drive process improvements, implement global best practices, manage vendor relationships, and ensure compliance with local regulations. If you are passionate about building inspiring workplaces while managing complex operations, we want to hear from you.
Responsibility
- Oversee day-to-day office operations, facilities management, and safety protocols in the Manila office.
- Lead and mentor the Office Operations team, fostering a collaborative and high-performance culture.
- Develop, implement, and monitor office policies and procedures to support business objectives.
- Manage vendor relationships, service contracts, and procurement for office supplies and services.
- Ensure compliance with local health, safety, and environmental regulations.
- Plan and oversee office space allocation, renovation projects, and office relocations as needed.
- Track and manage departmental budgets, expenses, and cost-saving initiatives.
- Report to senior management on operational performance, risks, and improvement opportunities.
Qualification
- Bachelor’s degree in Business Administration, Facilities Management, or a related field; Master’s preferred.
- At least 7 years’ professional experience in facilities, office management, or similar roles within a multinational environment.
- Proven track record of leading teams and managing complex operations in a dynamic work setting.
- Strong knowledge of building management, safety regulations, and office administrative processes.
- Excellent organizational, communication, and leadership skills.
- Experience in vendor management, budgeting, and procurement.
- Proficient in MS Office; familiarity with facilities/maintenance software is an advantage.
- Professional certifications (e.g., FMP, CFM) are a plus.