Job description
NovaDesk Solutions is seeking a proactive Office Administrator to join our dynamic New York City team. This role ensures smooth daily operations, exceptional front-desk support, and strong cross-department coordination. If you thrive in a fast-paced environment and excel at organization, this is your opportunity to shine.
You will manage calendar scheduling, coordinate meetings, handle correspondence, and maintain accurate records while providing friendly, professional service to clients and staff.
Responsibility
- Manage front-desk operations and greet visitors with a professional, welcoming demeanor.
- Coordinate calendars, schedule meetings, and arrange travel as needed.
- Prepare and process invoices, track payments, and assist with vendor relationships.
- Maintain organized filing systems, data entry, and CRM records with accuracy.
- Coordinate meetings: room bookings, video conferencing, agendas, and logistics.
- Support HR onboarding activities and general office administrative tasks.
- Monitor office supplies and equipment, coordinating purchases with approved vendors.
Qualification
- High school diploma required; Bachelor’s degree preferred.
- 2+ years of office administration or related experience.
- Proficient in Microsoft 365, Google Workspace, and common office software.
- Excellent written and verbal communication; strong interpersonal skills.
- Ability to multitask, prioritize, and meet deadlines with minimal supervision.
- Detail-oriented with good organizational and problem-solving abilities.
- Experience with CRM, invoicing systems, and basic finance tasks is a plus.