Job description
PrimeBridge Solutions is seeking a proactive Office Administrator to keep our Seattle office running smoothly. This role combines front-desk coordination, document management, and cross-functional support to enable our teams to focus on core activities. The ideal candidate is organized, customer-focused, and thrives in a fast-paced environment.
In this role, you will collaborate with operations, sales, and HR to ensure accurate record-keeping, timely communication, and efficient processes that support company growth.
Responsibility
- Manage front-desk operations, greet visitors, and ensure a professional reception experience.
- Coordinate calendars, schedule meetings, prepare agendas, and arrange logistics for internal and client meetings.
- Handle daily correspondence, emails, and filing; perform data entry with high accuracy.
- Prepare and process invoices, expense reports, and vendor payments; track budgets and purchases.
- Maintain organized physical and digital filing systems; ensure compliance with records retention policies.
- Coordinate travel arrangements and itineraries as needed for staff and executives.
- Assist with onboarding, documentation, and HR administrative tasks to support a positive employee experience.
Qualification
- 2+ years of office administration or related experience in a professional environment.
- Excellent verbal and written communication skills; customer-service oriented.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace; comfortable with common admin software.
- Strong organizational and multitasking abilities; attention to detail and accuracy.
- Ability to manage calendars, arrange travel, and handle confidential information discreetly.
- High school diploma required; bachelor’s degree or equivalent experience preferred.
- Positive attitude, reliability, and a collaborative, team-oriented mindset.