Job description
Join Aurora Solutions, a fast-growing technology-enabled services company, as an Office Administrator. In this pivotal role, you will keep our daily operations running smoothly, support our teams, and create a welcoming experience for clients and visitors.
As a key member of the operations team, you will manage scheduling, communications, document handling, and facilities tasks, enabling colleagues to focus on core work and delivering exceptional client outcomes.
We offer competitive compensation, hybrid-friendly work options, health benefits, professional growth opportunities, and a collaborative culture built on respect and accountability.
Responsibility
- Greet visitors and manage a professional reception area, ensuring a positive first impression
- Coordinate calendars, schedule meetings, and arrange conference room bookings
- Handle inbound/outbound communications, including email, phone, and mail distribution
- Support travel arrangements and expense reporting for team members
- Assist with document management, filing, and data entry in core systems
- Coordinate procurement and vendor relations, including orders, invoices, and renewals
- Assist HR and finance teams with process standardization and internal communications
- Support facilities management and office supplies to maintain an organized workspace
Qualification
- High school diploma or equivalent; associate degree preferred
- 2+ years of office administration or receptionist experience
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite and common collaboration tools
- Strong organizational skills and attention to detail with the ability to multi-task
- Ability to handle confidential information with discretion
- Customer service mindset and problem-solving skills
- Experience with basic bookkeeping or procurement is a plus