Job description
Be the backbone of a fast-paced, client-focused team as our new Office Administrator in New York City. You will streamline daily operations, manage communications, and ensure the office runs smoothly for colleagues and clients alike.
We’re seeking an organized, proactive professional who thrives in a collaborative environment and enjoys delivering exceptional administrative support. If you excel at multitasking, calendar coordination, and maintaining orderly records, this role is for you.
Responsibility
- Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders.
- Prepare, format, and edit correspondence, reports, and presentation materials with accuracy.
- Coordinate travel arrangements and accommodations as needed for team members and guests.
- Maintain organized filing systems and up-to-date records for efficient information retrieval.
- Greet visitors, handle inquiries, and provide professional front-desk support.
- Assist with basic HR and procurement tasks as directed by leadership.
- Support office vendors and facilities with timely issue resolution and follow-up.
- Assist finance team with expense reporting, invoicing workflows, and budget tracking where appropriate.
Qualification
- 2+ years of office administration or executive assistant experience in a professional environment.
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a client-focused mindset.
- Exceptional organizational skills and meticulous attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
- Discretion handling confidential information and sensitive data.
- Proactive problem solver with a collaborative approach and positive attitude.
- High school diploma required; associate degree or equivalent preferred.