Job description
Optimal Office Partners is seeking a detail driven Office Administrator to support our fast growing team in Austin, TX. This role blends traditional administrative duties with proactive organizational support to keep operations running smoothly.
In this position you will coordinate calendars, manage communications, prepare reports, handle file management, and assist with onboarding and basic HR administrative tasks.
We offer a collaborative environment, competitive salary, and opportunities for professional growth.
Responsibility
- Provide friendly reception and professional front line support for visitors and callers
- Manage calendars, schedule meetings, coordinate room bookings, and prepare agendas
- Prepare and format documents, presentations, and reports using MS Office
- Organize and maintain electronic and physical filing systems for easy retrieval
- Assist with travel arrangements and expense reporting
- Support onboarding, vendor management, and office supply procurement
- Process invoices, data entry, and assist with basic bookkeeping tasks
Qualification
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft 365 including Word, Excel, Outlook, and PowerPoint
- Excellent written and verbal communication skills
- Strong organizational skills with meticulous attention to detail
- Ability to manage multiple tasks and adapt to changing priorities
- Professional demeanor and strong customer service orientation