Job description
Join Atrium Solutions Group as our next Office Administrator in Seattle, WA. This role provides essential support across daily operations, front-desk activities, and cross-functional teams to ensure a smooth, efficient, and courteous workplace.
We are looking for a proactive, organized professional who thrives in a fast-paced environment and is passionate about delivering exceptional administrative support. You will be the welcoming face of the office and the backbone of our administrative operations.
Responsibilities include calendar management, documentation handling, travel arrangements, vendor coordination, and records maintenance. A collaborative mindset and a commitment to accuracy will help you succeed in this role.
Why Atrium Solutions? Competitive compensation, comprehensive benefits, and a culture that values initiative, clear communication, and professional growth.
Responsibility
- Provide day-to-day administrative support to multiple teams, including calendar management, meeting logistics, and travel coordination.
- Greet visitors, answer phones, respond to inquiries, and manage a professional front-desk presence.
- Prepare, format, and file documents; maintain orderly digital and physical filing systems.
- Coordinate internal and external meeting schedules; prepare agendas and accurate minutes as needed.
- Assist with procurement, vendor onboarding, invoices, and office supply management.
- Support HR onboarding tasks and maintain confidential employee records in accordance with policy.
- Coordinate facilities, mail, shipping, and equipment maintenance to ensure a clean and safe office environment.
Qualification
- High school diploma required; associate degree or equivalent experience preferred.
- 2+ years in office administration, executive assistance, or reception roles.
- Outstanding communication and interpersonal skills; professional and courteous demeanor.
- Proficiency with MS Office (Word, Excel, Outlook) and Google Workspace; comfortable with upgrades and new tools.
- Strong time-management, prioritization, and problem-solving abilities; detail-oriented with keen accuracy.
- Ability to handle confidential information with discretion and integrity.
- Customer service mindset with a proactive, can-do attitude and collaborative spirit.
- Ability to work independently and as part of a team in a fast-paced environment.