Job description
Northbridge Solutions is seeking a proactive Office Administrator to join our Seattle team. In this role, you’ll support daily operations, coordinate across departments, and ensure a professional, welcoming office environment. Ideal for detail-oriented multitaskers who thrive in fast-paced settings.
As part of our administrative group, you will help maintain organization, streamline processes, and contribute to the efficiency and success of our projects. This is a growth-friendly role with room for professional development.
Responsibility
- Manage front-desk operations, answer calls, greet visitors, and route inquiries.
- Coordinate calendars, schedule meetings, and organize conference rooms.
- Prepare and process documents, correspondence, and internal communications.
- Maintain filing systems, databases, and records with strict confidentiality.
- Process invoices, purchases, and vendor communications to support operations.
- Assist with travel arrangements and expense reporting.
- Support onboarding for new hires and coordinate internal events.
- Collaborate with teams to improve office efficiency and standard operating procedures.
Qualification
- 2+ years of administrative or office support experience in a professional setting.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize.
- Proficiency in Microsoft 365 (Word, Excel, Outlook) and Google Workspace.
- Experience with calendar management, data entry, and basic bookkeeping or invoicing is a plus.
- High attention to detail, problem-solving mindset, and customer-service orientation.
- Ability to work independently and collaboratively in a team.
- Bachelor’s degree or equivalent professional experience preferred.