Job description
NovaSphere Solutions is seeking a proactive Office Administrator to join our fast-growing team in Austin, Texas. This role provides essential administrative support across departments, ensuring smooth daily operations and a positive, productive office environment.
You will work closely with executives and cross-functional teams, manage calendars, coordinate meetings, handle travel arrangements, and maintain organized records. We offer competitive pay, flexible work options, and a collaborative culture that values initiative and professional growth.
Responsibility
- Manage calendars, schedule meetings, and coordinate events for multiple teams
- Answer calls, greet visitors, and handle inquiries with professionalism
- Prepare letters, reports, presentations, and internal communications
- Organize files, maintain records, and ensure data accuracy and confidentiality
- Coordinate travel arrangements and meeting logistics, including itineraries and reservations
- Support procurement, vendor communications, and office supply management
- Assist HR with onboarding paperwork and recordkeeping as needed
- Support facilities operations to maintain a clean, safe, and productive workspace
Qualification
- 2+ years of office administration or executive assistant experience
- Strong written and verbal communication skills
- Proficiency in MS Office and Google Workspace; familiarity with CRM/ERP systems is a plus
- Highly organized with excellent time management and attention to detail
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Professional, proactive, and customer-service oriented
- Discrete with confidential information and data handling
- Bachelor’s degree preferred