Job description
Join PrimePath Solutions as a professional Office Administrator in Seattle. You will be the backbone of daily operations, ensuring seamless administrative support across teams and departments. This role combines front desk excellence with back-office efficiency to create a productive, welcoming, and organized workspace.
We value proactive problem-solvers who communicate clearly and collaborate across disciplines. You will manage calendars, coordinate meetings, handle correspondence, coordinate supplies, and support onboarding and vendor relationships.
What you'll do: You will support operations, calendar management, travel arrangements, invoicing, records maintenance, and cross-team coordination to keep the office running smoothly and efficiently. This is a high-visibility role with opportunities for professional growth.
Location: Seattle, WA with competitive salary, benefits, and a modern, remote-friendly culture.
Responsibility
- Manage executive calendars, schedule meetings, coordinate logistics, and prepare materials
- Greet visitors, answer inquiries, route calls, and maintain a professional front desk presence
- Process and track incoming/outgoing mail, invoices, and purchase orders
- Maintain orderly physical and digital filing systems and databases
- Coordinate travel arrangements, itineraries, and expense reporting
- Support onboarding/offboarding processes and vendor management
- Assist teams with special projects and cross-functional coordination
Qualification
- 2+ years of office administration, executive assistant, or similar experience
- Strong organizational and time-management skills with attention to detail
- Excellent written and verbal communication and customer service
- Proficiency in MS Office and Google Workspace; familiarity with CRM or ERP tools a plus
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
- High school diploma required; associate degree or higher preferred
- Professional demeanor, problem-solving mindset, and collaborative attitude