Job description
PrimeDesk Solutions is seeking a proactive Office Administrator to join our growing team in Austin, TX. This role ensures smooth daily operations, supports cross functional teams, and helps maintain an organized, client focused workplace.
In this role you will collaborate across departments to keep schedules, files, and communications well organized. You will contribute to a welcoming office environment, support procurement and facilities tasks, and play a vital part in delivering excellent administrative service to internal and external stakeholders.
We offer a competitive compensation package, comprehensive benefits, and clear opportunities for professional growth in a fast paced, collaborative setting.
Responsibility
- Manage calendars, schedule meetings, and coordinate internal and external communications for team members.
- Greet visitors, answer phones, handle front desk operations, and maintain a professional reception area.
- Prepare, format, and file documents, reports, and presentations; assist with data entry and record keeping.
- Coordinate travel arrangements, meeting logistics, and event support as needed.
- Monitor and replenish office supplies; coordinate vendor relationships and processing of purchases and reimbursements.
- Support onboarding and HR related tasks, maintain personnel records, and assist with basic administrative projects.
- Assist facilities coordination, equipment maintenance, and ensure compliance with safety protocols.
Qualification
- 2+ years of office administration or executive support experience.
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational and time management skills with meticulous attention to detail.
- Clear, professional written and verbal communication; customer service oriented.
- Ability to multi task, prioritize effectively, and work independently in a fast paced environment.
- High school diploma required; associate degree or higher preferred.
- Experience with basic bookkeeping or procurement processes is a plus; familiarity with a CRM is beneficial.
- Positive attitude, discretion, and a collaborative mindset.