Job description
Join our growing team as an Office Administrator in Toronto. This role supports daily operations, coordinates administrative tasks, and ensures a smooth workflow across teams. You will manage calendars, coordinate meetings, handle vendor relationships, and maintain organized records.
We value proactive problem solving, exceptional organization, and a customer-service orientation. If you thrive in a fast-paced environment and are looking to advance your administrative career, this is the role for you.
Responsibility
- Coordinate and schedule meetings, conferences, and travel arrangements.
- Process and file documents, maintain paper and electronic records, and manage filing systems.
- Answer phones, respond to inquiries, and provide superior customer service to internal and external stakeholders.
- Support procurement processes, vendor management, and invoice processing with accuracy.
- Prepare reports, dashboards, and basic budget tracking.
- Coordinate office supply inventory and facilities requests.
- Assist with onboarding of new hires and internal communications.
Qualification
- Minimum 2-3 years of proven experience in office administration or executive assistance.
- Strong proficiency in MS Office (Word, Excel, Outlook) and Google Workspace.
- Excellent organizational and time-management skills with high attention to detail.
- Strong communication and interpersonal skills; able to interact with diverse teams.
- Ability to manage multiple tasks and adapt to changing priorities.
- High school diploma required; Associate degree or administrative certification preferred.