Job description
Join a fast-growing professional services firm as an Office Administrator in New York City. You’ll be the backbone of daily operations, ensuring seamless workflow, professional client interactions, and calendar coordination. We offer a collaborative culture, competitive benefits, and clear paths for growth.
As an Office Administrator, you’ll balance front desk duties with backend operations, supporting teams across departments. If you thrive in a dynamic environment and love keeping things organized, you’ll fit right in.
Responsibility
- Manage front desk and phone coverage, greet visitors, and maintain a professional reception area.
- Coordinate calendars, schedule meetings, prepare agendas, and arrange travel as needed.
- Prepare and process documents, invoices, purchase orders, and maintain accurate filing systems.
- Oversee office supplies, vendor communications, and equipment maintenance to ensure smooth operations.
- Support HR onboarding, new hire paperwork, and employee records updates.
- Assist with internal communications and event planning for team meetings and town halls.
- Maintain data accuracy in CRM and office software and assist with data entry tasks.
Qualification
- 2+ years of office administration or executive assistant experience.
- Proficient in MS Office Suite and Google Workspace; familiarity with office management software.
- Excellent written and verbal communication skills and professional interpersonal demeanor.
- Strong organizational and time management abilities with meticulous attention to detail.
- Ability to multitask and thrive in a fast paced, evolving environment.
- High school diploma required; associate degree or relevant certification preferred.
- Customer service oriented with a professional, courteous demeanor.
- Basic bookkeeping or invoicing experience is a plus.