Job description
Join a fast-growing team as an Office Administrator in the heart of New York City. This role combines essential administrative support with process optimization to keep operations running smoothly. If you thrive in a dynamic environment, enjoy coordinating across teams, and take pride in delivering exceptional service, this is for you.
At HarborPoint Solutions, you will partner with executives and cross functional teams to manage calendars, coordinate meetings, handle correspondences, and maintain organized filing systems. We offer competitive compensation, growth opportunities, and a culture that champions initiative and professional development.
Responsibility
- Manage front desk operations, greet visitors, answer calls, and route inquiries with a professional demeanour.
- Maintain and organize digital and physical filing systems, ensuring data accuracy and easy retrieval.
- Prepare, format, and proofread documents, reports, and presentations for leadership and teams.
- Coordinate calendars, schedule meetings, arrange conference rooms, and handle travel arrangements as needed.
- Oversee basic office supply management and coordinate vendor relationships, invoices, and procurement requests.
- Support onboarding and administrative setup for new hires, including equipment provisioning and access setup.
- Assist with data entry, CRM/database maintenance, and reporting to support operational decisions.
Qualification
- High school diploma or equivalent; associate degree preferred.
- 2+ years of proven experience in office administration or executive support.
- Strong proficiency in Microsoft Office 365, Google Workspace, and modern collaboration tools.
- Excellent written and verbal communication; professional phone etiquette.
- Outstanding organizational skills with attention to detail and the ability to multitask in a fast-paced environment.
- Ability to handle confidential information with discretion; strong problem-solving and time-management skills.
- Positive, proactive attitude and ability to work both independently and as part of a team.