Job description
Join LumenPeak Solutions as an Office Administrator and help us run a high-performing, client-focused office in Seattle. We seek a proactive, organized professional who can balance multiple priorities with a positive, can-do attitude. In this role you will be the backbone of daily operations, empower teams, and ensure our office operates smoothly with a focus on accuracy and efficiency.
What you’ll do: support front-desk activities, coordinate calendars, manage documents, and assist teams with administrative tasks that drive productivity and a great employee experience. This is a full-time opportunity with room to grow in a dynamic, collaborative environment.
Responsibility
- Greet visitors, answer phones, and route inquiries to the appropriate team with professionalism and courtesy.
- Manage calendars, schedule meetings, book rooms, and coordinate video conferences.
- Prepare and format correspondence, reports, and presentation materials.
- Maintain organized physical and digital filing systems, ensuring data accuracy and privacy.
- Support onboarding/offboarding, travel arrangements, and expense reporting for staff.
- Coordinate facilities tasks, office supplies, and vendor relationships to keep the office running smoothly.
- Assist with events, meetings, and team celebrations to boost morale and collaboration.
- Contribute to process improvements by documenting procedures and helping implement efficient workflows.
Qualification
- High school diploma required; associate or bachelor’s degree preferred.
- 2+ years of office administration, executive assistant, or related experience.
- Strong proficiency with Microsoft Office and Google Workspace; comfortable learning new tools.
- Excellent written and verbal communication and professional demeanor.
- Outstanding organizational and time-management skills with strong attention to detail.
- Ability to prioritize tasks, manage multiple deadlines, and work independently.
- Basic understanding of records management, privacy, and basic finance support (expense reports).