Job description
Join our dynamic construction team as a Project Admin on a project-based contract in Bandung, West Java. This role is a key admin partner to the project manager, field team, suppliers, and clients, ensuring every administrative task runs smoothly from kickoff to closeout. If you are meticulous, proactive, and thrive in a fast-paced construction environment, this position offers hands-on experience and an opportunity to grow within the construction industry.
As a Project Admin, you will manage essential project documentation, track submittals and RFIs, and ensure accurate version control of drawings and specifications. You will support procurement activities, monitor material deliveries, and assist with invoices and cost control to keep projects on schedule and within budget. You will coordinate meetings, prepare reports for stakeholders, and facilitate clear communication between the site team, contractors, vendors, and clients. Your attention to detail, reliability, and strong communication will help the project run smoothly, reduce risk, and support safe, quality delivery. This contract-based role is ideal for candidates who thrive in collaboration and are eager to advance in the construction sector. The position offers competitive compensation aligned with local market, with potential for extension based on performance.
Responsibility
- Maintain comprehensive project documentation, including submittals, drawings, RFIs, change orders, and transmittals with strict version control.
- Coordinate project calendars, organize meetings, prepare agendas, and capture minutes to track action items and deadlines.
- Assist with procurement support, track material deliveries, and monitor supplier performance to prevent delays.
- Support financial administration, including processing invoices, verifying costs, and assisting with cost control and reporting.
- Facilitate clear communication between the site team, contractors, vendors, and clients to ensure timely information flow.
- Maintain safety, QA/QC documentation, and regulatory compliance records for easy audits.
- Prepare regular project status reports and assist the project manager in risk management and issue resolution.
- Perform general administrative duties (timesheets, travel arrangements, file management) to keep project operations efficient.
Qualification
- Diploma or Bachelor’s degree in Administration, Civil Engineering, Construction Management, or a related field.
- Proven experience as a project administrator or in a similar role within construction or engineering environments.
- Excellent organizational skills with high attention to detail and ability to manage multiple tasks simultaneously.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with project management or ERP software; strong document control skills.
- Strong written and verbal communication in Indonesian; good English proficiency is a plus.
- Understanding of construction contracts, RFIs, submittals, and change management processes.
- Ability to work independently and collaboratively, with a proactive problem-solving mindset and a sense of urgency.