Job description
Private Advertiser is seeking a proactive Real Estate Virtual Assistant to join our growing team. This full-time, work-from-home role is designed for highly organized professionals who excel at managing real estate administration tasks for New Zealand clients. If you thrive in a fast-paced environment, communicate clearly, and can handle multiple listings with accuracy, this opportunity is for you.
As a Real Estate Virtual Assistant, you will be the bridge between clients, agents, and listings. Your day-to-day tasks include managing emails and client inquiries, coordinating showings and appointments, updating property listings in our CRM, and maintaining meticulous records. You will also assist with market research, prepare property comparisons, and draft professional correspondence and documents for transactions.
We value reliability, confidentiality, and a proactive mindset. You will work closely with the NZ client base, so strong English communication and excellent time management are essential. You will use industry-standard tools such as Google Workspace, CRM platforms, and property listing portals to stay organized and deliver timely updates.
What you will gain: a stable full-time role, remote flexibility, and the chance to grow within a real estate-focused support function. If you are detail-oriented, tech-savvy, and excited to support a busy real estate team with a global client base, apply now.
Benefits include flexible scheduling, ongoing training, and the opportunity to advance to more senior VA tasks as our NZ portfolio expands. You will join a supportive team that values initiative, accuracy, and clear, professional communication with clients and colleagues alike.
Responsibility
- Manage email and chat inquiries from NZ-based real estate clients, ensuring timely and professional responses.
- Coordinate property viewings and appointments; maintain shared calendars for listing agents and clients.
- Update and maintain property listings and client records in the CRM, MLS portals, and databases with accuracy.
- Prepare property market reports, property comparisons, and proposals to support client decisions.
- Draft and send professional correspondence, contracts, and documents; manage file organization and document control.
- Conduct market research and data entry to support pricing, listing strategy, and client communications.
- Provide general administrative support, including lead tagging, follow-ups, and task reminders; ensure deadlines are met.
Qualification
- Proven experience as a Real Estate VA or Administrative Assistant, preferably with NZ clients.
- Excellent written and spoken English; strong communication skills.
- Highly organized with the ability to manage multiple tasks and deadlines.
- Proficiency with Google Workspace, Microsoft 365, and CRM software; strong data-entry accuracy.
- Familiarity with real estate processes and terminology; experience with MLS/listing portals is a plus.
- Comfortable working remotely with reliable high-speed internet and a quiet workspace; good time management across time zones.
- Discretion and confidentiality in handling client information; proactive and collaborative attitude.