Job description
Join Pengiklan Anonim, a dynamic and reputable advertising partner, and grow your career as a Secretary in Semarang, Central Java. This role is a pivotal support position that ensures smooth daily operations, professional client interactions, and streamlined administration. We value initiative, discretion, and a proactive approach to problem solving. If you thrive in a fast-paced environment and enjoy organizing details, this is an excellent opportunity to develop your administrative and communication skills while contributing to meaningful campaigns for our clients.
As part of the administrative team, you will manage calendars, coordinate meetings, prepare high-quality documents, and handle confidential information with integrity. You will also assist with travel arrangements, event logistics, and office operations to keep our team focused on delivering exceptional results. We offer a collaborative culture, opportunities for growth, and a clear path to advance within the organization. We look forward to welcoming a dedicated professional who shares our commitment to excellence and service.
We are seeking a motivated individual with strong communication skills and a can-do attitude. The ideal candidate will have prior experience as a secretary or administrative assistant, proficiency in MS Office or Google Workspace, and the ability to work independently as well as in a team. A proactive mindset and attention to detail are essential, as you will manage sensitive information and multi-task across competing priorities.
Responsibility
- Manage calendars, schedule meetings, and coordinate executives' activities with precision.
- Prepare, format, and proofread correspondence, reports, and presentations for internal and client use.
- Arrange domestic and international travel, accommodations, and itineraries.
- Answer, screen, and direct phone calls and emails; handle inquiries with professionalism and tact.
- Maintain organized digital and physical filing systems; ensure easy access to critical documents.
- Support procurement, office supplies, and basic expense tracking to keep operations running smoothly.
- Assist with event coordination, meetings logistics, and internal communications as needed.
Qualification
- Proven experience as a secretary, administrative assistant, or similar role (1+ years preferred).
- Excellent written and verbal communication in English and Indonesian; strong interpersonal skills.
- Proficient with MS Office (Word, Excel, PowerPoint) and Google Workspace; ability to learn new tools quickly.
- Strong organizational and time-management abilities with attention to detail.
- Ability to handle confidential information with discretion and integrity.
- Proactive, resourceful, and capable of working independently as well as in a team.
- Diploma or Bachelor’s degree; relevant certifications are a plus.