Job description
NovaBridge Solutions is seeking a detail-oriented Senior Administrative Assistant to provide premier secretarial support to our executive team in New York City. This role combines calendar management, correspondence, meeting coordination, and document preparation to ensure smooth daily operations. If you thrive in a fast-paced, professional environment and excel at proactive communication, you will fit right in.
At NovaBridge, you will join a collaborative team that values integrity, efficiency, and client success. We offer competitive compensation, robust benefits, and opportunities for professional growth.
Responsibility
- Manage calendar for executives including scheduling meetings, prioritizing conflicts, and coordinating with internal teams
- Prepare and format documents, reports, and presentations with high accuracy
- Coordinate travel arrangements including itineraries, accommodations, and expense reporting
- Screen calls and emails, draft professional correspondence, and prioritize urgent requests
- Coordinate internal events, board meetings, and client engagements
- Maintain filing systems, records, and confidential information securely
- Assist in onboarding and coordination with cross-functional teams
Qualification
- Solid experience as an executive or secretarial assistant in a corporate environment
- Strong proficiency with MS Office and Google Workspace; advanced Excel skills a plus
- Excellent written and verbal communication, with professional email etiquette
- Outstanding organization and time-management; ability to juggle multiple priorities
- Discretion and confidentiality when handling sensitive information
- Attention to detail and problem-solving mindset
- Ability to work independently and collaboratively in a fast-paced environment
- Bachelor's degree or equivalent administrative experience preferred