Job description
Private Advertiser is seeking a proactive Team Assistant to join our office support team in Jakarta Raya. In this contract role, you will be the backbone of day-to-day operations, providing essential administrative support to executives and cross-functional teams. A successful candidate will combine strong organizational skills with a customer-focused mindset, ensuring that the office runs efficiently and that internal communications stay clear and timely.
Key responsibilities include calendar and meeting management, arranging travel and accommodations, preparing meetings materials and reports, and handling incoming and outgoing correspondence. You will manage filing systems, maintain supplier relationships, and assist with procurement processes. The role also involves onboarding new staff, supporting project coordination, and ensuring that confidential information is handled with discretion. Attention to detail and the ability to multitask in a fast-paced environment are essential.
Joining our team offers an opportunity to grow within a dynamic, professional setting in Jakarta Raya. You will interact with colleagues across departments, contribute to process improvements, and gain exposure to various business functions. If you are reliable, proactive, and ready to take ownership of administrative duties, we would like to hear from you. This contract position is ideal for individuals who enjoy making operations smoother and who are committed to delivering high-quality support to the entire team.
Responsibility
- Provide comprehensive administrative support to the office and leadership team, ensuring efficient daily operations.
- Manage calendars, schedule meetings, book rooms, and coordinate logistics for internal and external events.
- Prepare reports, presentations, and correspondence; handle filing and document control with attention to confidentiality.
- Coordinate travel arrangements and expense reimbursements; liaise with vendors and service providers as needed.
- Support onboarding and offboarding processes, orienting new hires and maintaining personnel records.
- Assist with procurement, inventory management, and office supplies to keep the workspace productive.
- Assist cross-functional teams on ad hoc projects and ensure timely communication and follow-up.
Qualification
- High school diploma or bachelor’s degree in business administration, communications, or a related field.
- 1-3 years of administrative or office support experience, preferably in a corporate or fast-paced environment.
- Excellent written and verbal communication in Indonesian; English proficiency is a plus.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with collaborative tools (email, calendar apps, file sharing).
- Strong organizational skills, attention to detail, and the ability to multitask and prioritize effectively.
- Discretion with confidential information and a professional, courteous demeanor.
- Proactive, dependable, and a collaborative team player who can work independently when needed.