Job description
Lumina Theatre Collective is seeking a proactive Theater Production Coordinator to join our dynamic team in New York City. The Production Coordinator will oversee logistics, scheduling, and communication across productions, ensuring seamless performances from load-in to strike.
In this role you will partner with artistic leadership, stage management, technical crews, and venue staff to coordinate resources, timelines, and safety protocols. We value meticulous organization, creativity, and collaborative energy.
Responsibilities, requirements, and growth opportunities are listed below. If you thrive in a fast-paced theater environment and love bringing staged stories to life, we want to hear from you.
Responsibility
- Oversee production calendars, schedules, and deadlines across multiple shows.
- Coordinate load-in, tech rehearsals, previews, performances, and strikes with stage management and crews.
- Manage travel, accommodations, and per diem for visiting artists and crews.
- Maintain show files, budgets, and resource tracking; communicate risks and mitigation plans.
- Liaise with venues, unions, and vendors to secure rentals, permits, and equipment.
- Support safety, accessibility, and incident reporting; ensure compliance with regulations.
- Act as a central communication hub among departments to ensure smooth operations.
Qualification
- Minimum 3-5 years experience in theater production, stage management, or technical production.
- Strong project management and scheduling skills; proficiency with project management software and spreadsheets.
- Excellent communication, negotiation, and interpersonal skills.
- Ability to work evenings, weekends, and travel as required.
- Proven ability to manage budgets, logistics, and vendor relationships.
- Attention to detail, problem-solving, and ability to stay calm under pressure.
- Knowledge of safety protocols, union agreements, and venue operations.